Multi-Year Accessibility Plan for the Integrated Accessibility Standards Regulation (IASR)
This 2022 to 2024 accessibility plan outlines the policies and actions that Leo Burnett will put in place to improve opportunities for people with disabilities in accordance with the requirements communicated under the Integrated Accessibility Standards, Ontario Regulation 191/11.
Statement of Commitment
Leo Burnett believes in equal opportunity and is committed to providing a barrier-free environment that allows all people to maintain their independence and dignity. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005) and its associated Regulations and strive to meet the needs of individuals with disabilities in a timely and effective manner.
Plan
| General Requirements | |
| Accessibility Requirement: | Establishment of accessibility policies |
| Compliance Deadline: | On going |
| Current Barriers: | Current policies are accessible to the general population at Leo Burnett. All documents are stored on a communal drive. Current barrier – Accessibility of these documents to some of the individuals that AODA applies to in the case of a new hire where a disability is apparent e.g., – visual impairment. |
| Plan to Meet Requirements: | Policies will be made accessible. In the interim any request for an accessible format will be considered on a case by case basis by HR. |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | 100% Accessible Policies. |
| Accessibility Requirement: | Designing/procuring or acquiring self-serve kiosks |
| Compliance Deadline: | Not Applicable |
| Current Barriers: | |
| Plan to Meet Requirements: | |
| Potential Future Barriers: | |
| Responsible Authority: | |
| Results: | |
| Accessibility Requirement: | Training on IASR and the Human Rights Code |
| Compliance Deadline: | Ongoing |
| Current Barriers: | Nil |
| Plan to Meet Requirements: | |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | 100% training for all employees |
| Information and Communications Standard | |
| Accessibility Requirement: | Feedback Process |
| Compliance Deadline: | Ongoing |
| Current Barriers: | Process required – interim support provided by HR (case by case) |
| Plan to Meet Requirements: | Create a compliant organizationally approved strategy to support the practice of obtaining feedback. |
| Potential Future Barriers: | |
| Responsible Authority: | HR, IT, Compliance and online media support teams |
| Results: | Accessible feedback process |
| Accessibility Requirement: | Accessible formats and communication supports |
| Compliance Deadline: | Ongoing |
| Current Barriers: | |
| Plan to Meet Requirements: | Providing Accessible Formats and Communication on a as need basis |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | Accessibility for all |
| Accessibility Requirement: | Emergency procedures, plans or public safety information |
| Compliance Deadline: | Ongoing |
| Current Barriers: | |
| Plan to Meet Requirements: | Providing Accessible Formats and Communication on a as need basis |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | Accessibility for all |
| Accessibility Requirement: | Accessible websites and web content |
| Compliance Deadline: | On Going |
| Current Barriers: | Process required – interim support provided by HR (case by case) |
| Plan to Meet Requirements: | Website currently being updated |
| Potential Future Barriers: | |
| Responsible Authority: | HR and website development team |
| Results: | Accessible feedback process |
| Accessibility Requirement: | Educational and training resources or materials |
| Compliance Deadline: | OnGoing |
| Current Barriers: | Timely completion of trainings |
| Plan to Meet Requirements: | Continuous follow up |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | To ensure all individuals are supported with the tools to meet learning needs |
| Accessibility Requirement: | Training to educators |
| Compliance Deadline: | |
| Current Barriers: | Not applicable at this time |
| Plan to Meet Requirements: | |
| Potential Future Barriers: | |
| Responsible Authority: | |
| Results: | |
| Employment Standard | |
| Accessibility Requirement: | Recruitment, assessment and selection processes |
| Compliance Deadline: | Ongoing |
| Current Barriers: | |
| Plan to Meet Requirements: | Changes have been incorporated into our recruitment process to ensure Accessibility |
| Potential Future Barriers: | Global IT/websites |
| Responsible Authority: | HR |
| Results: | Align with AODA |
| Accessibility Requirement: | Informing employees of supports |
| Compliance Deadline: | |
| Current Barriers: | Not applicable |
| Plan to Meet Requirements: | |
| Potential Future Barriers: | |
| Responsible Authority: | |
| Results: | |
| Accessibility Requirement: | Accessible formats and communication supports for employees |
| Compliance Deadline: | Ongoing |
| Current Barriers: | Plan to align with AODA is still in Development. |
| Plan to Meet Requirements: | Changes have been incorporated into our recruitment process to ensure Accessibility |
| Potential Future Barriers: | Global IT/websites |
| Responsible Authority: | HR |
| Results: | Align with AODA |
| Accessibility Requirement: | Workplace emergency response information |
| Compliance Deadline: | Ongoing |
| Current Barriers: | |
| Plan to Meet Requirements: | Changes have been incorporated into our recruitment process to ensure Accessibility |
| Potential Future Barriers: | |
| Responsible Authority: | HR, Choice Properties and Publicis Groupe |
| Results: | Align with AODA |
| Accessibility Requirement: | Documented individual accommodation plans |
| Compliance Deadline: | |
| Current Barriers: | No current barriers |
| Plan to Meet Requirements: | Document available |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | |
| Accessibility Requirement: | Return to work process |
| Compliance Deadline: | |
| Current Barriers: | Not Applicable |
| Plan to Meet Requirements: | Leo Burnett works on a case by case basis in alignment with benefits provider and EAP support provider |
| Potential Future Barriers: | |
| Responsible Authority: | HR |
| Results: | |
| Accessibility Requirement: | Performance management process |
| Compliance Deadline: | |
| Current Barriers: | No Accessible format available |
| Plan to Meet Requirements: | Currently utilizing a global system that is outside of local ability to augment system. Assistance will be provided on a case-by-case basis. |
| Potential Future Barriers: | |
| Responsible Authority: | HR and Management |
| Results: | |
| Accessibility Requirement: | Career development and advancement |
| Compliance Deadline: | |
| Current Barriers: | No Accessible format available |
| Plan to Meet Requirements: | Currently utilizing a global system that is outside of local ability to augment system. Assistance will be provided on a case-by-case basis. |
| Potential Future Barriers: | |
| Responsible Authority: | HR and Management |
| Results: | |
| Accessibility Requirement: | Redeployment |
| Compliance Deadline: | |
| Current Barriers: | No Accessible format available |
| Plan to Meet Requirements: | Currently utilizing a global system that is outside of local ability to augment system. Assistance will be provided on a case-by-case basis. |
| Potential Future Barriers: | |
| Responsible Authority: | HR and Management |
| Results: | |
| Transportation Standard – Specialized Transportation | |
| Current Barriers: | Due to the infrequent and diverse travel requirements – HR, compliance and Administration will work together for each request received. |
| Plan to Meet Requirements: | Travel request practice will be created to support all in need under the guide of AODA provision. |
| Design of Public Spaces ( Accessibility Standards for the Built Environment ) |
| Under the building design of Choice properties. Will collaborate with Choice properties to procure the accessibility polices and ensure that all employees and visitors are duly informed. |
| Customer Service Standards | |
| Accessibility Requirement: | Develop, implement, and maintain policies regarding the provisions of goods, services, or facilities to persons with disabilities |
| Compliance Deadline: | |
| Note: | Customer service policy in place with the Leo Burnett Policy – available on the company server and email distribution. |
Review and Update
This document was updated on June 1, 2022 and must be reviewed and updated by January June 1, 2023